Increasing journey expenditures. Paper receipts and spreadsheets. Inadequate conformance to travel guidelines. Audio familiar?
Say good-bye to everything along with the support of Infor Expense Management, one of the most flexible and configurable journey and amusement (T&E) price administration answer on the market. Available for deployment in the cloud or on-premises, it eliminates manual processes-and the headaches and mistakes that go along with them. Expenditure Management is a suite of four integrated applications (Price Reports, Vacation Plans, Payment Requests, and Timesheets) that can be used either individually or in any desired combination.
Your employees get a system they love-faster reimbursements, consolidated vacation booking and expenditure administration, mobile access via a smartphone or tablet, and the end of paper receipts. Your administrators get more time-dramatically fewer mistakes to deal with, greater configurability, and minimal reliance on IT.
But best of all, you get to take advantage of one the biggest, and most often overlooked, opportunities for cost reduction that exists today-the hidden expenditures in the T&E expenditure management process. You'll also be able to reduce expense spending, thanks to the detailed insight and policy compliance you get with Infor Expenditure Administration.
What it does?
Modular by design, Infor Expenditure Administration gives you the ultimate in flexibility. You get a single, fully automated system for managing vacation and entertainment charges, employee-initiated purchases, and employee time capture. You can deploy on-premises or in the cloud, and purchase modules in any combination at any time. You also get world-class reporting and auditing capabilities. The remedy includes:
Price Reports-Travelers can create and manage expense reports whenever and wherever it's convenient, including via a smartphone or tablet. Plus, reviewers can open expenditure reports and attach supporting documents when they receive email alerts, without logging into the application.
Journey Plans-Enforce corporate vacation insurance policies before spending occurs by verifying compliance as employees make vacation plans and create a fast, easy approval process. You can also attach vacation plans to expenditure reports and compare planned versus actual expenditures to improve approval decisions and increase the accuracy of future budgets.
Payment Requests-Effectively track and accurately allocate employee purchases that are made immediately and that often bypass requisition and order processes as a result. Infor Cost Administration eliminates duplicate data entry and automates validation, to assistance ensure that requests are accurate, complete, and charged to the correct cost centers or project codes.
Timesheets-Streamline and simplify the creation of timesheets and improve accuracy by letting employees report project hours and general work/absence hours in a fraction of the time required by paper-based methods. Quicker processing times and fewer errors lead to more efficient customer billing cycles and a reduction in days sales outstanding.
Mobile device support-Allow employees to create price reports on smartphones and other mobile devices anywhere, any time. Managers can also view and approve expenditure reports from their mobile devices, leading to time and billing software, faster response times, and increased productivity.
Digital receipt management-Employees can easily attach, email, or fax receipts for a paperless alternative.
T&E budget controls-You can import cost center or project-related budget figures into Infor Price Management and monitor accruals against budgets, so that you can avoid getting surprised by unexpected spending.
Infor Price Administration also incorporates alerts and automatic analysis capabilities to assist nip policy violations in the bud and uncover hidden opportunities for savings. The system:
Alerts employees to violations as they enter data, allowing them to provide explanations or make corrections before submitting plans or expenses.
Alerts reviewers, obtains necessary approvals, and then triggers events such as issuing plane tickets and reimbursing charges.
Automatically analyzes data, searching for opportunities to transform spending into savings.
What it means?
The results you can achieve are dramatic. You'll be able to:
Reduce the cost of processing price claims by up to 50%.
Manage high transaction volumes easily and economically.
Eliminate time-consuming, labor-intensive, and mistake-prone manual processes.
Consistently and effectively enforce travel and leisure cost insurance policies and ensure regulatory compliance.
Dramatically decrease the number of late cost claims and timesheets.
Significantly speed up the reimbursement process.
